ScanToOracle EBS - More Details

ScanToOracle EBS is designed to help companies reach the paperless goal. The program is simple to use, low cost and easily deployed. Attaching electronic versions of hardcopy documents like Supplier Invoices to Oracle® E-Business Suite transactions has never been easier.

How Does It Work?

Here is an example for Payables Supplier Invoices

• Supplier Invoice details are entered to Payables including a unique voucher number that has been stamped / handwritten onto the physical invoice.
• The invoices are then scanned and the user is presented with an image of the invoice, with the voucher number clearly visible. Through an indexing window the user enters the voucher number.
• ScanToEBS then interrogates the Payables transactions and populates the other indexing fields (Supplier number, Invoice number/amount/date) which allows the operator to confirm that the entered voucher number and invoice details are correct.
• On accepting the indexing information, within seconds the scanned invoice is converted into a PDF which is automatically attached either as a File or Web Page reference to the Payables Invoice transaction.

Features

• EBS Integrated - Internet based connectivity with EBS User Authentication and Authorization
• Document Attachments via File or Web Page - Both File and URL based methods are supported.
• Multiple Document Types - Attach to Supplier Invoices, Sales Invoices, Receipts, Purchase Orders
• Automatic AP Invoice Approval Initiation - Submit the AP Invoice Workflow with or without Invoice Distributions.

What Are The Benefits?

• Streamline - scanning and document attachment process
• Increase Efficiency - Reduce data entry times and errors
• Get back office space - Archive the physical documents to free up valuable office space
• Lightweight - install and implement in minutes

ScanToEBS is developed in conjunction with Virtuate NZ, an Oracle Gold Partner